AI workflows for doctors: bot drafts, people approve

Documentation with an approved scribe

1. Confirm your organization has a BAA with the vendor.
2. Get patient notice/consent per policy.
3. Review, correct and sign every draft note.
4. Report errors to the vendor and your compliance team.

Make it stick

1. Write down which tools are approved and for what data.
2. Keep the bot's draft and the final version, so you can see what reviewers changed.
3. For a month, mark each draft: correct, minor fix, or wrong. If "wrong" isn't rare, change the prompt or stop using it for that task.

Accuracy and ethics, every time

• Confidentiality: never paste client, patient, student, employee or customer personal data (PII/PHI) into a public bot. Use tools your organization has approved, with contract terms that cover data use, or remove identifiers first.
• Verify everything: bots can invent citations, case law, statistics, doses, code sections and quotes that look real. Check each one against the original source before you rely on it.
• Not professional advice: these tutorials teach you how to use AI tools. They are not legal, medical, tax, financial or engineering advice.
• A human professional is responsible: the licensed or accountable person reviews, decides and signs. The bot drafts; you own the result.
• Prices change: we don't list product prices. Check each vendor's official pricing page.

Official sources for this section

• HHS: HIPAA for Professionals: Privacy, Security and Breach rules
• HHS: De-identification guidance: Safe Harbor and Expert Determination
• HHS: Business Associates: when a vendor needs a BAA
• FDA: AI-Enabled Medical Devices: FDA list and resources
• AMA: Augmented intelligence in medicine: AMA policy and resources

Links checked Oct 30, 2026. Rules differ by state and country; follow your licensing body and employer policy.